Privacy Policy
Last updated: 9 November 2026
Who is responsible for your data
Retrofit Brief is operated by Januário Sacalumbo, the controller of the personal data described here. Contact: hello@retrofitbrief.co.uk.
What we collect
- Details you give us through our forms or by email: your name, company, work email, trade, region and the plan you choose.
- Subscription details: your profile preferences and the emails we send you. Payment details are collected by Lemon Squeezy, not by us.
- Business contact details from public sources: names of companies and their published business contact details, taken from public contract award notices and company websites, which we use to tell relevant businesses about our service.
- Technical data: our hosting provider records basic server logs, such as IP addresses, for security. We do not use advertising or analytics cookies.
Why we use it, and on what basis
- To provide the service you subscribe to — performance of a contract.
- To send you the free report or checkout link you asked for — your request, and our legitimate interest in replying.
- To contact businesses about our service — our legitimate interest in business-to-business marketing. Every such email identifies us and includes a simple way to opt out, which we honour promptly.
- To keep records required by law and to protect our service — legal obligation and legitimate interests.
Who we share it with
We use trusted service providers who process data on our behalf: Netlify (website hosting and forms), Google Workspace (email), Lemon Squeezy (payments, as merchant of record), Resend (delivery of alerts) and Instantly (business email outreach). We do not sell your data.
International transfers
Some of our providers and our own team are located outside the UK and the European Economic Area. Where data is transferred, we rely on appropriate safeguards such as adequacy decisions or standard contractual clauses offered by our providers.
How long we keep it
Subscriber data is kept for the life of the subscription and up to six years afterwards for accounting and legal purposes. Free-report and enquiry data is kept for up to 24 months unless you become a subscriber. Opt-out requests are kept permanently so that we do not contact you again.
Your rights
You can ask to access, correct or delete your data, to restrict or object to its use — including objecting to marketing at any time — and to receive a copy of your data. Write to hello@retrofitbrief.co.uk. If you are in the UK, you can also complain to the Information Commissioner's Office (ico.org.uk); in Ireland, to the Data Protection Commission (dataprotection.ie).
Changes
We will post any changes to this policy on this page and update the date above.